Documents Required for Coverage under Employee Provident Fund Act

1. Proforma of Coverage

2. Demand Draft No.________ Dated__________ for Rs. Drawn on (Applicability effective from ________) in favour of “ PROVIDENT FUND COMMISSIONER, , .

3. Memorandum of Article of Association of the company.

4. Copy of telephone bill

5. Copy of Pan Card

6. List of Directors

7. Cheque Book Leave & Bank statement copy

8. List of employees for the <>

9. PF Challans from applicability to till date

10. Rent Deed, If any

11. First Sale & Purchase Bill.

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The following record should be kept in the office for the ESI-PF inspection

Records which needs to be keep in office at the time of ESI and Provident Fund Inspection

The following record should be keep in the office for the ESI and Provident Fund inspection:

1. Ledger (accounts)
2. Cash Book, Vouchers
3. Balance Sheet
4. Salary/Wages Sheets
5. Inspection Book
6. Challans
7. Returns (Monthly,Half Yearly - ESI, Yearly- P.F.)
8. Accident Book (ESI)
9. Attendance Register
10. Return of Declaration Form (ESI)
11. Ledger -ESI, PF

The list of the documents & registers are to be maintained and submitted by an Organization at the time of ESI Inspection.

1. Form-25
2. Form-24
3. Attendance & Wages registers
4. Challans
5. Nomination & Delcaration Forms Photocopy [ Form-1 ]
6. Form-3A
7. Form-16
8. Form-7 Register
9. Accident Register
10. Inspection Book
11. ESI & PF Returns (Half Yearly, yearly)
12. Death certificate in case of demise
13. FIR in case of road accident claims
14. Form-37

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